Personal privacy, the right of ownership of the individual to their personal data, is taken very seriously by LifeStream Europe. As individuals share in the life and mission of LifeStream Europe they will choose to share personal data or will need to share personal data in order to take part in our activities. This sharing of personal information naturally is respected, and LifeStream Europe, in spirit and in outworking, fully subscribes to the aims and intent of the European Commission to ensure the protection of individual’s personal data.
1. Your personal data — what is it?
Personal data means any information relating to an identiﬁed or identiﬁable natural person (a ‘data subject’). A data ‘controller’ means a natural or legal person, agency or other body which determines the purposes and means of the processing of personal data. The processing of personal data in the European Economic Area (‘EEA’) is governed by the General Data Protection Regulation (‘GDPR’) titled in the Netherlands as Algemene Verordening Gegevensbescherming (‘AVG’).
2. Who are we?
We are LifeStream Europe, legally deﬁned in the Netherlands as a Stichting (in English: ‘charity’ or ‘foundation’). Stichting LifeStream Europe is the data controller of personal data which the organisation processes. Persons involved LifeStream Europe, as required, are authorised by the data controller to process that personal data.
3. What personal data do we use?
In accordance with the principle of data minimisation, we record and use only such personal data as is required to keep you informed about news, events, and activities; involve you in our activities; and run our events. This may include some or all of the following personal data:
• Telephone Number
• Email Address
4. How do we process your personal data?
LifeStream Europe complies with its obligations under the GDPR by:
• keeping personal data up to date;
• by storing and destroying it securely;
• by not collecting or retaining excessive amounts of data;
• by protecting personal data from loss, misuse, unauthorised access and disclosure; and
• by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes — to:
• Enable the LifeStream leadership and others in the organisation who serve you to communicate with you about all matters concerning events you register for;
• Keep you informed about news, events, activities and services, and involve you in LifeStream activities;
• Enable you to participate fully in LifeStream ministry and mission;
• Administer Lifestream events
• Manage our volunteers
• Maintain our own accounts and records
5. What is the legal basis in the GDPR for processing your personal data?
• LifeStream Europe records and processes personal data under the legal basis of given consent.
• For processing of data pertaining to children under 16 years of age the consent of a person holding parental responsibility is required and will be explicitly requested.
• For those registered for LifeStream Europe events processing of personal data occurs under the legal basis of contractual necessity.
• Processing is necessary for carrying out legal obligations in relation to accounts or under employment, social security or social protection law, or a collective agreement..
6. Sharing your personal data
Your personal data will be treated as strictly conﬁdential and will only be shared within LifeStream Europe in order to carry out a service, or for purposes connected with LifeStream Europe and according to our legal responsibilities. There is no disclosure of personal data outside of LifeStream Europe without consent.
For newsletter communication we will only use providers who protect your personal data with the same care as we do and comply with the full provisions of the GDPR.
7. Processing of special personal data
LifeStream Europe is a not-for-proﬁt body with a political, philosophical, religious or trade union aim and as such can process special data, as provided for in article 9, paragraph 2(d) of the GDPR, in addition to the personal data speciﬁed above.
Processing of special personal data is carried out with the following provisions:
• the processing relates only to those who are registered for a LifeStream Europe event or involved in the life and mission of LifeStream Europe (or those who have regular contact with it in connection with those purposes); and
• there is no disclosure to a third party without consent.
LifeStream Europe reserves the right to photograph or ﬁlm volunteers or delegates within public areas at LifeStream Europe conferences and events. Only oﬃcial LifeStream Europe photographers will be authorised. Only distance photography will be taken during ministry times, and we will not photograph faces.
For children’s venues at LifeStream Europe events there is a section on the children’s registration form where parents can indicate whether or not their children can be photographed/ﬁlmed. The photographer will liaise with the team leader to schedule an exact time and date for photography within each venue, so that children can be moved to a dedicated area at the appropriate time. Consent will be gained from parents for photographing/ﬁlming children outside of children’s venues.
All photographs taken for LifeStream Europe are the property of LifeStream Europe and may be used for illustrative purposes, such as for the website, social media or brochures, for educational purposes, such as providing a visual explanation of the diﬀerent activities that run during the conferences, or as a resource for future marketing and promotion of LifeStream Europe events. It is the responsibility of LifeStream Europe to make sure that all staﬀ, delegates and volunteers are aware that there may be photography and ﬁlming in the public spaces provided. This should be made clear through public notices, signs and/or visual projection.
9. How long do we keep your personal data?
We keep data for as long as you are registered for an event, or involved in or interested in the life and mission of LifeStream Europe and do not withdraw your consent for us to continue to remain in contact with you and hold your personal data.
In the case of deceased persons LifeStream Europe will deal with the personal data of the deceased person with sensitivity — in accordance with the wishes of remaining family members or as directed by the laws of the Netherlands.
10. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
• The right to request a copy of your personal data which LifeStream Europe holds about you;
• The right to request that LifeStream Europe corrects any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for LifeStream Europe to retain such data;
• The right to withdraw your consent to the processing at any time;
• The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability);
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
• The right to object to the processing of personal data, (where applicable);
• The right to lodge a complaint with the Autoriteit Persoongegevens (www.autoriteitpersoongegevens.nl)
11. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection
Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
12. Contact Details
To exercise all relevant rights, queries or complaints with respect to your personal data please contact LifeStream Europe at the following:
Professor Asserlaan 19
2015 TK Heemstede